SimpleQuotes & InvoicesSimpleQuotes & InvoicesPowered by Grapevine Digital Marketing

Business software for South Africa

Send the quote. Get the yes. Get paid. All in one place.

Quotes, invoices, leads, expenses and your team, built for rand and 15% VAT. We host it, look after it and set it up with your logo on your quotes and invoices.

  • Free for 7 days with your own business details
  • Clients pay from the invoice once a payment provider is connected
  • Every website enquiry lands on your board
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Rand and 15% VATTax Invoice layoutWhatsApp sharingManaged and backed up

Start your free trial

7 days, full access, no card needed.

Where are you on your journey?

A little about your business

Optional, but it helps us set things up for you.

What do you use today?

What matters most? Choose any.

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Ready to build your trial

Business
Email
Trial7 days, full access

Which plan would you like when your trial ends?

No VAT is added. No card needed. When your trial ends we email you an invoice for this plan. We remind you the day before, and you can change it or cancel before then.

Rand and 15% VATTax Invoice layoutCard and Capitec PayWhatsApp sharingE-signature on quotesManaged and backed up

Everything you need to run the business

Seven things the software does for you, and what that means on a normal Monday.

Win more work

Quotes that look the part and get a quick yes

Send a branded quote by email or WhatsApp. Your client accepts it online, and one click turns it into an invoice.

  • Your logo and colours on every PDF
  • A deposit and a discount, shown clearly
  • Clients sign with a typed name in their own portal
  • Saved items so quoting takes minutes
How it helps: less back and forth, a faster yes, and a signed record of what was agreed.

Get paid faster

Clients pay from the invoice the moment they open it

Every invoice carries a Pay online button and your bank details. Reminders chase the late ones for you.

  • Card and Capitec Pay once a payment provider is connected
  • A receipt goes out automatically when money arrives
  • Deposits, part payments and credit notes
  • Monthly invoices that send themselves
How it helps: less chasing, fewer awkward calls, and money in sooner.

Never lose a lead

Every website enquiry lands on your board, even when something goes wrong

The forms on your website send each enquiry straight in, keep a safe copy, and tell you the moment one arrives.

  • A pop-up with one tap to open a new enquiry
  • Drag leads from enquiry to won
  • Follow-up reminders so nothing goes quiet
  • Works with the common WordPress form plugins
How it helps: you answer first, and every enquiry stays a chance to win the work.

Know where the money stands

Money in, money out and the VAT, without the shoebox

Record what the business spends, see what you still owe, and have the VAT summary ready for your accountant.

  • Expenses with a photo of the slip
  • Bills to pay with reminders
  • Profit by month and spending by category
  • A VAT summary and a file for your accountant
How it helps: no surprises at VAT time, and you always know whether the month made money.

Run the team and the day

Everyone sees what is next

Tasks, a calendar, projects with time tracking, and logins that show each person only what they need.

  • Tasks with reminders, lists and repeats
  • Projects with budgets and a timer
  • Four roles: owner, manager, sales and finance
  • A bell and a daily summary of what needs you
How it helps: fewer dropped balls, and a team that does not need to ask what to do next.

Keep clients close

A portal where clients help themselves

Clients sign in with an emailed link, with no password to forget, and see their own invoices, quotes and statement.

  • Accept and sign quotes, pay invoices
  • Statements on screen, by email, or sent every month
  • Branded documents and emails
  • You decide which clients have access
How it helps: clients stop asking where their invoice is, and your business looks established.

Safe and looked after

Your information stays yours, and we take care of the rest

Backed up, locked when you walk away, and set up so only the right people get in. Nothing for you to install or update.

  • Automatic lock after a period of no activity
  • Sign in with Touch ID, Face ID or a passkey
  • Roles that limit who sees what
  • A full copy you can move to your own hosting
How it helps: you can focus on customers, knowing the records are safe and the software is kept current.

And the smaller things that save time every week:

WhatsApp sharingRecurring invoicesAutomatic remindersCredit notesPart payments and receiptsClient statementsSaved itemsImport and export clientsLive updatesWorks on your phoneDark modeGuided setup and help

Picture your own week

Examples of how different businesses use it.

Trades and construction

Quote on site, get the deposit before you start

Send a quote from your phone, the client signs it, and a deposit invoice goes out. The balance follows when the job is done.

Marketing and creative

Retainers that bill themselves

Set up a monthly invoice once. Track hours against each project and see what each client is really worth.

Professional services

Look established from day one

Branded quotes, a client portal and statements make a small practice feel like a firm.

Just starting out

Replace the spreadsheet

A guided setup walks you through your first client, quote and invoice in minutes.

Growing with a team

Everyone has the right access

Sales sees their own leads, finance handles payments, and you keep the banking details to yourself.

Selling by subscription

Monthly billing, automatic reminders

Recurring invoices go out on the day, with a Pay online button and a reminder if one is late.

From sign-up to your first quote in an afternoon

1

Start your free trial

A short form, then one click in your email.

2

Make it yours

Add your logo, colour and business details.

3

Send your first quote

A short guide takes you through it.

4

Decide

Carry on with us, or walk away. Nothing to cancel.

Simple pricing

Start with a free trial of everything. Pick a plan when you are ready.

Starter
R 150 a month
R 1 500 a year
R 125 a month, billed yearly
Includes 1 user.
  • 1 user
  • 30 documents a month
  • 50 clients
  • Online payments and WhatsApp
  • Deposits and discounts
  • Expenses and bills
Start free trialStart free trial
GrowthMost chosen
R 250 a month
R 2 500 a year
R 208 a month, billed yearly
Includes 3 users.
  • 3 users
  • 200 documents a month
  • 500 clients
  • Client portal and e-signature
  • Leads, tasks and recurring invoices
  • VAT summary for your accountant
Start free trialStart free trial
Business
R 450 a month
R 4 500 a year
R 375 a month, billed yearly
Includes 8 users.
  • 8 users
  • Unlimited documents and clients
  • Everything in Growth
  • Projects and time tracking
  • Restore and move your account
  • Priority support
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No VAT is added. Need more people? Extra users are R 50 a month each (R 500 a year). Everything is switched on during your free trial.

We look after it, or you host it yourself

Most popular

Managed by Grapevine

We host it, keep it updated and backed up, and support you. Nothing to install. Your own web address, logo and details.

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On your own website

Installed on your own WordPress hosting, with your data in your hands. We help you set it up. Ask us how.

Talk to us

Questions

Is my information private?

Yes. Your trial or account is its own separate site, so nobody else can see your information. Receipts are stored privately, and you can ask for your details to be removed at any time.

What happens when the free trial ends?

After 7 days the dashboard locks, and everything you added is kept for 14 more days in case you decide to carry on. If you do not, it is then deleted.

Do I need a credit card to start?

No. We never ask for payment details to start a trial.

Do I need to be technical?

No. We set it up, host it and look after it. A short guide walks you through your first client, quote and invoice.

How do my clients pay me?

Invoices carry a Pay online button and your bank details for EFT. Card and Capitec Pay payments need a payment provider connected to your account, and we help with that.

Does it handle South African VAT?

Yes. Quotes and invoices use 15% VAT by default, and the expenses section gives you a VAT summary for each VAT period. It is a summary for your accountant to check, not a filed return.

Can I use everything during the trial?

Yes. For the length of the trial you have the whole app. You are the owner of your own dashboard, so you can add your banking details, switch on your own payment methods, send quotes and invoices to your real clients by email (up to 100 emails a day) and back up your data.

Does it work on my phone?

Yes. It runs in your phone browser, you can add it to your home screen, and quotes, invoices and statements are made to read well on a small screen.

Can I move to my own hosting later?

Yes. A move package carries your data, settings, logo and receipt photos so it can be set up elsewhere. Talk to us first.

Try it with your own business, free

Sign up in a minute and see your quotes and invoices in your own logo.

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